Time management system for efficient people: objective quantitative decomposition method!
The experimenters divided the college students with similar grades into three groups: the first group did not do event management; The second group only plans within one month; The third group makes a daily plan.
The final result is that the students in the group who make plans every day have shorter and shorter study time, because they are too tired and spend a lot of time planning every day, and the most important thing is that you can't work according to your plan at all, and something always happens. After these things happen, you feel guilty that you failed to achieve that plan, which leads to self-blame, which leads to a decline in self-esteem, and then it changes.
So it is concluded that the more detailed the time management method, the lower the efficiency. Which is the most effective? Not the one who doesn't have a plan, but the one who plans for a month.
In my opinion, the case of Mr. Fan Deng is somewhat generalized and ignores the "third choice" besides the monthly plan and the daily plan.
Just like the first group of people who have no plans in the case of Teacher Fan Deng, such people have no goals and enjoy a comfortable and comfortable life. Most people have goals, but the goals are vague; I can feel my goal moving forward in the distance, but I don't know what the standard is to achieve it, and I can't find the right way to achieve it.
I have a female colleague who told me years ago that she wanted to lose weight. But after a few months, it is still the same; There is a goal to lose weight, but the goal is too vague to measure.
losing weight can only be regarded as an action, not an effective goal. Why do you say that? Because what kind of result is a successful weight loss, losing 5 pounds and losing 1 pounds is a weight loss; Goals must be quantifiable and measurable before standards can be implemented.
for example, your goal is to form the habit of reading. Reading a book a year and reading a line every day is not a habit of reading, is it?
Set the target to read 5 books a year, and add numerical values to the target, then the target can be broken down into an executable level. Reading 5 books a year means reading one book a week, and reading about 4 pages every day.
If you can break down your goals into tasks and finish them regularly and quantitatively, you can certainly develop reading habits.
the purpose of quantifying goals is to make yourself clear about what you need to do to achieve them.
another important function of quantitative goals is to improve the action force.
big goals are easy to be daunting. If you fail to achieve your goal for a long time, you will feel frustrated and easily give up. Quantifying the big goal and breaking it down into small goals can clearly see what to do next.
For example, your goal this year is to earn 2, yuan, 16, yuan a month, 4, yuan a week and 571 yuan a day. In this way, you can clearly understand what to do every day to ensure that you earn 571 yuan.
To achieve the small goal of 571 yuan per day and earn 16, yuan per month, it is easier to achieve a sense of accomplishment and a lasting sense of accomplishment by realizing a small step, which can stimulate your motivation to persist.
The goal set at the beginning of the month is often near the end of the month, and it is found that half of it has not been completed, because people will feel a sense of time delay and think that there is still a lot of time at the end of the month. If something is delayed today, it is not too late to do it tomorrow.
It is the excuse that there is still time, which makes us used to procrastinating; In order to achieve the goal, we must uphold the principle of "everything in advance" in order to ensure that the goal can be achieved smoothly.
in the breakdown rules of target management, weekly plan is the "third choice", which can break down the target in weeks to ensure the target progress, and at the same time, it can be allocated as a whole according to the completion of tasks in days in weeks.
if we have something to do today and haven't finished the task, and we don't have enough time tomorrow, we can only finish the task of that day, then we can arrange the unfinished task for the weekend.
the important task of the weekly plan is to balance the seven-day plan and ensure that the task can be completed this week.
Zeng Guofan also mentioned one of his habits in his diary. If he didn't finish the goal of reading 2 pages on that day, no matter how busy he is tomorrow, he will make up the unfinished plan yesterday.
In actual work and life, it often happens that the plans made by oneself are disrupted by unexpected events, so it is difficult to finish the tasks quantitatively on time. However, there is no need to be negative. Adjust the plan appropriately and choose a day with more time in Uchikoga this week to make up for the missing tasks, so that the tasks of this week can still be completed in a guaranteed amount.
It is most appropriate to adjust the target progress in "week" as the time unit, because the time span is short and the speed can be faster in time. The monthly planning time span is too long, which will make people feel no sense of urgency and easily lead to delay.
The advantage of using structured classification is to improve the efficiency of solving problems. Why do you say that?
for example, if the engine can't start, we should first consider several plates that may cause the failure. First, there are problems with the fuel system plate, second, there are problems with the electromechanical system, and third, there are problems with the circuit system. Each system can confirm which parts are easily damaged.
If a big problem is broken down into small problems by layers, then the problems are displayed and checked one by one in the order from easy to difficult, and the fault point can be found quickly.
You see, a failure problem without a clue can be simplified by classifying and refining the problem, thus improving the efficiency of solving the problem.
achieving goals is also a process of solving problems. How to achieve the goal is a general problem. To solve this problem, quality and quantity must work together. It is only a matter of time before the number of small problems is constantly superimposed and accumulated.
the problem is that we need to break down the big problem of how to achieve our goals into small problems, and show them in a structured and visual way. Only by seeing the problems clearly can we solve them fundamentally.
Therefore, we should not only break down the annual goals into months, but also break down the monthly goals into "weekly plans" and "daily tasks". We should not only turn the goals into actions, but also refine the time warp to achieve them.