What is the fonds number?
QuanzongNo.: Fill in the code number assigned by the archives to the filing unit. Enterprises can fill in the Chinese phonetic alphabet of the expression unit.
Directory number: fill in the directory number of files in the whole family. Duplicate file directory numbers are not allowed in the same series. An enterprise or unit that makes a classification scheme according to the Trial Rules for Archives Classification of Industrial Enterprises may fill in the category characteristic code.
Case number: the serial number of the case file in the directory. Duplicate case numbers are not allowed in the same file directory (or the lowest category in the classification system).
File number: when sorting out accounting files, fill in according to the corresponding items on the accounting voucher box or accounting file box.
Question 2: What is the overall file number of the unit file? The whole file number refers to the organic whole of the files formed by independent organs, organizations or individuals in social activities. The fonds number is the only file management organization code in the county, and it is the code compiled by the archives for filing units. When a unit hands over a file to the archives, the archives will give the handing-over unit a unique code according to the relevant rules, and then no matter what kind of file the unit has, it is the case number. There are no fonds for units that have not handed over files to the archives. Files sorted by the old method generally need to be bound, and the file number is the serial number of the files bound in a certain order. Files of the same category generally start with "1". Files sorted by filing rules are managed by "pieces", and the number of pieces is compiled from "1". [Answer: 2011-08-111:27.
Question 3: How to distinguish and arrange the clan number, catalogue number and file number? Quanzong number: the code number compiled by the archives for the filing unit. Directory number: the number of each file directory. Document number: the number of each document. Please refer to: hefei.gov/...3
Question 4: What are the functions of fonds number, catalogue number and case file number for easy reading?
Question 5: What is the clan number of a file? 10 will be sent to the superior company. If you are a construction unit, the case number is J 13.
Followed by J 13- 1- 1 document! You can look at the provincial archives of your provinces or provinces and give you an example!
But the conventional fonds are composed of four alphanumeric characters, starting with a letter! If the superior unit does not give it, then build an entire clan by yourself.
Question 6: How to fill in the whole clan number, file number and directory number in the school file? DA/T 13―94
Document numbering rules
1 Subject content and scope of application
This standard specifies the structure, compiling principles and methods of document numbers.
This standard is applicable to the establishment of the file number of archives (rooms).
2 terminology
2. 1 document number
In the process of file arrangement and management, a set of codes given to files in the form of words. The file number is the symbol of accessing files and has the function of statistical supervision.
2.2 fonds number
The archives (room) numbers each fonds.
2.3 file directory number
The directory code to which the files in the whole clan belong.
2.4 category number
Code of document category in the library (room).
2.5 project number
Substitution of words and codes for products, projects, projects and equipment.
2.6 case file number
The sequence number of the file arrangement.
2.7 part number
The serial number of the file in the case file.
2.8 pages (sheets)
The serial number of each page (single) in the case file.
2.9 code
An orderly number, letter, Chinese character and other symbols that can be easily recognized and processed by computers and people.
Principles of compiling three document numbers
3. 1 uniqueness principle
The file number in the file room (room) should refer to a single number. Different numbered objects should be given different codes, and one code only represents one numbered object.
3.2 Rationality principle
The numbering structure of archives must adapt to the sorting and classification system of archives.
3.3 Stability principle
Once the file number is determined, it shall not be changed at will.
3.4 the principle of scalability
The file number must have an appropriate incremental capacity to meet the needs of file expansion.
3.5 Principle of simplicity
The file number should be short and clear, which can reduce code errors, save storage space and improve processing efficiency.
Structure of the fourth gear number
There are three types of file numbering structures:
4. 1 The first structure is: fonds number-file directory number-file number-part number and page number.
Namely: xx-xx-xx-xx-xx.
Fonds number-file catalog number-file number-piece, page (page) number
4.2 The second structure is: fonds number-category number-file number-part number and page number.
Namely: ×××× -×××...n-×× year×× month× day× month× day× month× day× month× day× month× day× month× day× month× day× month× month× day× month× month× day× month× day× month× month× day× month × month× day× month × month × month × month × month × month × month × month × month × month × month × month × month × month × month × month ×
Parcel number-category number-case file number-part number and page number.
4.3 The third structure is: category number-item number-document number-part number and page number.
Namely: ××× ... n-×××× ... n-××× year ×× month × day × month × day × month × day × month × month × day × month × day × month × day × month × day × month × month × day × month × month × day × month × day × month × month × day × month × day × month × month × day × month × month × day × month ×
Classification number. -Project number.-Case number. -No.. And Pegino. (Zhang)
4.4 The upper code on the left and the lower code on the right in the document number are separated by "-"(short horizontal line) when linking.
4.5 According to the needs of document storage and use, the part number and page (sheet) number can be selected.
Compilation method of document No.5
5. Compilation method of1full composite number
Quanzong is identified by a four-digit code. Among them, the first digit identifies the attributes of the whole clan with Chinese phonetic alphabet, and the last three digits identify the serial number of a generic whole clan with * * * numbers.
The format of the fonds number is ××××××
Generic Code-Generic Serial Number
5. 1. 1 Method of compiling all the generic codes
5. 1. 1. 1 In a file, the codes of all cases and genera should not be repeated.
5. 1. 1.2 files with single clan attribute can use "0" as the general code.
Example 1: historical archives of the new-democratic revolution. 13, identified as "X0 13", in a provincial archives.
Example 2: No.4 file of the old regime in a city archives, marked as "J004".
Example 3: Archives of a county, archives. 127 the fonds of People's Republic of China (PRC) after its founding are all marked as "0 127".
Example 4: The original case of Jehol ProvinceNo. 123 preserved in Hebei Provincial Archives can be identified as "R 123".
Example 5: The revoked Quanzong No.003 of the East Sichuan Administrative Office in the Sichuan Provincial Archives can be marked as "D003".
Example 6: No.74 of China No.1 Historical Archives in Ming and Qing Dynasties was marked as "0074".
5. 1.2 Method of compiling serial numbers of all cases
5. 1.2. 1 All cases in the genus are numbered in sequence.
5. 1.2.2 There should be no duplicate fonds serial numbers in a generic category.
5......& gt& gt
Question 7: How to set the whole clan number in file management? Are there any rules? The fonds number of each unit is the serial number compiled by the local archives bureau according to certain procedures. You can't set it casually.
Question 8: What are the names and numbers of all cases in the file? What is the definition? The whole clan name refers to the brief content information.
The clan number refers to the clan number.
Question 9: How to fill in the "Reference Document Format" (GB/T 9705-88) for the case number, catalogue number and file number of accounting files?
The cover file number consists of fonds number, catalogue number and file number.
Clan number: the number assigned by the archives to the filing unit.
Directory number: the directory number to which the files in the whole family belong. Duplicate file directory numbers are not allowed in the same tribe.
File number: the serial number of the file in the directory. Duplicate file numbers are not allowed in the same file.
My understanding is that the fonds number is given by the archives, and the catalogue number can also be expressed by the year, and the file number is the serial number of the file of that year.
There are multiple directories under a fonds, multiple files under a directory, and multiple files in a file (that is, multiple separate files). The fonds number is assigned to the filing unit by the archives. For an archiving unit, multiple directory numbers can be created under the clan number, and different files can be created under the same directory number (each file has another number, that is, the file number). There cannot be duplicates in the same subordinate relationship. The relationship between them is as follows:1.1.1.2 ...1.2.65438.
Question 10: How to distinguish and arrange the fonds number, catalogue number and file number? Voucher file box: date, month, how many volumes of this month, which volume is this box, and from what number to what number is the voucher number.
QuanzongNo.: Fill in the code number assigned by the archives to the filing unit. Enterprises can fill in the Chinese phonetic alphabet of the expression unit.
Directory number: fill in the directory number of files in the whole family. Duplicate file directory numbers are not allowed in the same series. Enterprises or units that make classification schemes according to the Trial Rules for Classification of Industrial Archives may fill in the category characteristic codes.
Case number: the serial number of the case file in the directory. Duplicate case numbers are not allowed in the same file directory (or the lowest category in the classification system).
File number: when sorting out accounting files, fill in according to the corresponding items on the accounting voucher box or accounting file box.