Company meeting seating etiquette
Company meeting seating etiquette 1 1. Work meeting etiquette
The object of work meeting etiquette is mainly the personnel of the unit, the industry or the system. We introduce meeting discipline and correct meeting style.
1. Meet the requirements of regulations.
Wear work clothes if you have them. Arrive at the meeting place about five minutes earlier than the specified meeting time, instead of slowly entering the meeting place at the meeting time, causing harm to others.
Influence.
When you are in a meeting, you should show a posture of listening carefully. A meeting can also be regarded as work. The attitude of listening carefully not only shows your work attitude, but also shows your respect for the speaker.
Lying down, leaning, yawning, doodling, sleeping with your head down, answering the phone, walking around and whispering to your neighbors are all very impolite behaviors.
At the end of everyone's speech, we should applaud to show our affirmation and support for his speech.
Step 2 correct your attitude
We should make it clear that the working meeting is only a link in the working process, and we should overcome the formalism of holding too many meetings and holding too long meetings.
If the meeting is unhealthy, it will not only make things worse, but also form the bad habit of procrastination and inefficiency. We might as well start with controlling the meeting and improving the meeting style.
Controlling meetings means clearly defining the number, scale, funds, time and place of meetings. Formulate regulations on meeting examination and approval, the amount of funds used, management authority, etc., and strictly supervise the implementation by people with higher positions.
Improve the meeting style. The meeting style can reflect the work style of a unit and its leaders. If there are too many meetings, the duration is too long, and attention is paid to ostentation and extravagance, it is a bad atmosphere. To improve the meeting style, you need to:
Abandon formalism. Organize a meeting with specific content, and the meeting must solve specific problems.
Strictly limit meetings. The total number of meetings must be limited. Limiting the total number of meetings is very useful for eliminating the mountain and sea of meetings and improving the efficiency of meetings.
So how to improve the efficiency of the meeting?
The first is to improve the way of meeting. For general meetings, meetings can be held without a venue, such as using modern communication equipment: television, radio, telephone and internet, which can greatly save the meeting cost.
The second is to focus on the theme. No matter how many meetings are arranged at a meeting, the theme of the meeting should be clear and easy to discuss and implement.
The third is to compress the content. We should focus on the theme of the meeting and delete those unnecessary contents.
The fourth is to limit time. The starting and ending time, speaking time and discussion time of the meeting should be clearly defined in advance and strictly implemented.
The fifth is leadership demonstration. There must be a correct style of meeting and a demonstration by leaders. Don't attend meetings that have nothing to do with you; Attend the meeting on time and strictly observe the meeting etiquette; Advocate no venue for meetings; Take the lead in controlling the speaking time, etc.
Two. Courtesy of the Expo
Fair is an important business activity. A successful Expo should not only talk about strategy, but also talk about etiquette.
1. Etiquette preparation for the Expo. When arranging or preparing a negotiation meeting, we should pay attention to our own gfd, prepare the venue and seat for the negotiation, and show the seriousness of the negotiation and respect for the negotiators.
Fairness is the communication between units, so it is necessary to show the image of dedication, professionalism, competence and efficiency. There should be strict requirements for instruments. If a man is not allowed to be unkempt, he is not allowed to grow a beard or big sideburns. Ladies should choose a dignified and elegant hairstyle and make up lightly. Modern or advanced hairstyles, hair dyeing, heavy makeup or cosmetics with strong smell are not allowed.
Three. Small meeting
1, free seat selection. That is, all participants are completely free to choose seats, and there is no need to arrange fixed specific seats.
2. Side-by-side seats. Generally, the main entrance facing the conference room is the chair. Other participants were seated from left to right on both sides. In China, right is better than left, and internationally, right is better than right.
3. Set the seat according to the scene. The so-called seating by view refers to the specific position of the chairman of the meeting, not facing the main entrance of the meeting room, but relying on the main scenery of the meeting room, such as calligraphy and painting, podium and so on. The seats of other participants are slightly the same as the former.
Basic principles of company meeting seating etiquette 2 Seating arrangement:
Rightward
According to international practice, "respecting rights" is a universally applicable seating principle. However, most government affairs in China are "Left". Therefore, the first thing to look at is the nature of the meeting. Government affairs meetings and large-scale meetings within state-owned enterprises generally still abide by the principle of "taking the left as the top"; Other businesses, society and foreign activities generally follow the international practice of "rights first".
in the middle of
The middle position is up and the sides are down. Compared with the position on both sides, the person in the middle can make people on both sides hear clearly and communicate with people on both sides more easily.
The front row is in front.
"Front" is always associated with "leading". It is appropriate to arrange more important people in the front row of the meeting.
Face to face is the top.
The position facing the door is better than the position facing the door. It is suggested that the venerable man sit facing the door.
Seats at different venues
Rectangular conference table
This conference table is suitable for internal meetings or bilateral negotiations. When holding an internal meeting, the person with the highest position should be on one side of the short rectangle and sit facing the door. When conducting bilateral negotiations, both sides can sit on both sides of the long side of the table. On each side, the person with the highest position should sit in the middle of his own side, the person with the second position should sit on his right side, and the person with the third position should sit on his left side in turn.
Oval conference table
Suitable for internal meetings, the person with the highest position should be located at one side of the oval meeting desktop door.
U-shaped conference table
Suitable for internal meetings. People with high positions should sit on the closed side of the conference table.
round table conference
It is suitable for avoiding internal meetings or multilateral negotiations of the seat concept. The round table deliberately embodies the principle of equality and mutual benefit of the participants, and downplays the concept of inferiority. If there are many people attending the meeting, the round table is not suitable. And the higher position should sit in the upper seat, facing the door.
A meeting with a podium
The seats on the rostrum are arranged as follows: the front row is higher than the back row, the middle is higher than both sides, and the right side is higher than the left. The host's position can be in the middle of the front row or on the far right, and the speaker's seat is in front of the podium or in the right front. Participants face the podium in the audience and follow the same seating principle.
Company meeting seat etiquette 3 I. Work meeting etiquette
The object of work meeting etiquette is mainly the personnel of the unit, the industry or the system. We introduce meeting discipline and correct meeting style.
1. Meet the requirements of regulations.
Wear work clothes if you have them. Arriving at the meeting place about five minutes earlier than the specified meeting time, instead of slowly entering the meeting place at the meeting time, will have an impact on others.
When you are in a meeting, you should show a posture of listening carefully. A meeting can also be regarded as work. The attitude of listening carefully not only shows your work attitude, but also shows your respect for the speaker.
Lying down, leaning, yawning, doodling, sleeping with your head down, answering the phone, walking around and whispering to your neighbors are all very impolite behaviors.
At the end of everyone's speech, we should applaud to show our affirmation and support for his speech.
Step 2 correct your attitude
We should make it clear that the working meeting is only a link in the working process, and we should overcome the formalism of holding too many meetings and holding too long meetings.
If the meeting is unhealthy, it will not only make things worse, but also form the bad habit of procrastination and inefficiency. We might as well start with controlling the meeting and improving the meeting style.
Controlling meetings means clearly defining the number, scale, funds, time and place of meetings. Formulate regulations on meeting examination and approval, the amount of funds used, management authority, etc., and strictly supervise the implementation by people with higher positions.
Improve the meeting style. The meeting style can reflect the work style of a unit and its leaders. If there are too many meetings, the duration is too long, and attention is paid to ostentation and extravagance, it is a bad atmosphere. To improve the meeting style, you need to:
Abandon formalism. Organize a meeting with specific content, and the meeting must solve specific problems.
Strictly limit meetings. The total number of meetings must be limited. Limiting the total number of meetings is very useful for eliminating the mountain and sea of meetings and improving the efficiency of meetings.
So how to improve the efficiency of the meeting?
The first is to improve the way of meeting. For general meetings, meetings can be held without a venue, such as using modern communication equipment: television, radio, telephone and internet, which can greatly save the meeting cost.
The second is to focus on the theme. No matter how many meetings are arranged at a meeting, the theme of the meeting should be clear and easy to discuss and implement.
The third is to compress the content. We should focus on the theme of the meeting and delete those unnecessary contents.
The fourth is to limit time. The starting and ending time, speaking time and discussion time of the meeting should be clearly defined in advance and strictly implemented.
The fifth is leadership demonstration. There must be a correct style of meeting and a demonstration by leaders. Don't attend meetings that have nothing to do with you; Attend the meeting on time and strictly observe the meeting etiquette; Advocate no venue for meetings; Take the lead in controlling the speaking time, etc.
Two. Courtesy of the Expo
Fair is an important business activity. A successful Expo should not only talk about strategy, but also talk about etiquette.
1. Etiquette preparation for the Expo. When arranging or preparing a negotiation meeting, we should pay attention to our own gfd, prepare the venue and seat for the negotiation, and show the seriousness of the negotiation and respect for the negotiators.
Fairness is the communication between units, so it is necessary to show the image of dedication, professionalism, competence and efficiency. There should be strict requirements for instruments. If a man is not allowed to be unkempt, he is not allowed to grow a beard or big sideburns. Ladies should choose a dignified and elegant hairstyle and make up lightly. Modern or advanced hairstyles, hair dyeing, heavy makeup or cosmetics with strong smell are not allowed.
Because the Expo is related to the overall situation, it is necessary to wear orthodox, simple, elegant and standardized most formal etiquette clothes on this occasion. Men should wear a dark three-piece suit and white shirt, plain or striped tie, dark socks and black lace-up shoes. Women should wear dark suits, skirts and white shirts, with flesh-colored stockings and black high heels and semi-high heels.
2. Seating arrangements for the fair
If you are the host to arrange the negotiation, you should use the "trump card" of etiquette in all aspects. Proper use of etiquette before and after the fair to welcome, entertain and take care of opponents can win trust, understanding and respect.
At the fair, we should not only decorate the environment of the negotiation hall, prepare related supplies, but also pay special attention to the seating problem with strong etiquette.
When holding a formal trade fair, the seating problem must be taken seriously. Only small-scale fairs or preparatory fairs are unnecessary.
When holding bilateral negotiations, a long table or an oval table should be used, and the guest and the host should sit on both sides of the table. If the table is placed horizontally, the side facing the main entrance should be the top, belonging to the guest side. If the table is placed vertically, the direction of entering the door shall prevail, and the right side is upward, belonging to the guest side.
During the negotiation, the main negotiators of each party sit among themselves. The rest of the staff should follow the principle of high right and low left, and sit on both sides of the main speaker from near to far. If there is an interpreter, you can arrange to sit on the right of the main speaker.
When holding multilateral negotiations, in order to avoid rudeness, according to international practice, it is generally necessary to hold a "round table" with a round table as the negotiating table. In this way, the boundaries of inferiority are diluted. Even so, in terms of specific seats, we still pay attention to all participants trying to enter the venue at the same time. At least the host shouldn't sit in front of the guests.
3. Three principles of negotiation
In the process of negotiation, the attitudes, psychology, methods and skills of both sides have a great influence on the negotiation.
First, we must act in accordance with the law.
In order to ensure vested interests, all activities carried out by negotiators must conform to the laws of the country.
The second is to respect others.
In the whole process of the fair, negotiators need to sincerely respect each other at any time, anywhere and anything. Moreover, in future business dealings, we can also exert the subtle effect of "you respect me one foot and I respect you one foot".
Third, we should be mutually beneficial, equal and coordinated.
Negotiation is a kind of cooperation or preparation for cooperation. Therefore, the happy ending should be that all participants in the negotiation have achieved certain success and gained greater benefits. If we regard business negotiation as a "one-off transaction", advocate that the more we win, the better, and take winning our own victory and the complete failure of our opponents as the final result of the fair, it will certainly endanger our further cooperation with each other. Moreover, it will "win" bad feelings.
3. Tea party etiquette
Compared with other types of business meetings, tea party is the most social meeting.
1. The purpose of the tea party
Contacting old friends and making new friends is a social gathering with the nature of external contact and entertainment. Participants can speak freely in any form and provide refreshments. Tea parties generally do not arrange seats, at least the seating arrangement will not be too obvious. You can move freely and participants don't have to sign in.
2. The tea party is held in four pages. At present, the second page is 1234, the company's meeting seating and etiquette encyclopedia.
Tea party etiquette mainly involves seven aspects: meeting theme, inviting guests, choosing time and place, preparing refreshments, arranging seats, meeting agenda and making speeches.
First of all, the theme of the tea party can be divided into three categories, namely friendship, entertainment and special topics.
What we see most is the tea party with the theme of friendship; The main content of the tea party is to arrange some entertainment programs in order to enliven the atmosphere, with free participation and live improvisation as the main content; Thematic tea party is a tea party to listen to the opinions of some professionals at a specific moment or for some special problems, or to have a dialogue with some people who have a specific relationship with our unit.
Second, when organizing a tea party, the organizer must invite guests around the theme, especially to determine the main participants.
The guest can be a consultant of the unit, a social celebrity, a partner or someone else.
Once the guest list of the tea party is confirmed, a formal invitation will be sent to the other party in the form of an invitation. According to the usual practice, the invitation to the tea party should be delivered or sent to the invitee half a month ago, and the invitee doesn't have to reply.
Third, the specific choice of time and space.
This is an important condition for the success of the tea party. Saying goodbye to the old and welcoming the new, anniversary celebrations, before and after major decisions, and times of crisis and frustration are all good opportunities to hold tea parties.
Traditionally, the best time to hold a tea party is around four o'clock in the afternoon. Sometimes, it can be arranged around ten o'clock in the morning. In the specific operation, it is not necessary to stick to the rules, but to facilitate the participants, especially the main participants, and the living habits of the local people. Tea parties can usually be long or short. The key is to see how many people speak at the scene and whether they are enthusiastic. If the time is limited to one or two hours, the effect will often be better.
The main venues suitable for holding tea parties are: First, the organizer's conference hall. The second is the multi-function hall of the hotel. The third is the organizer's private living room. The fourth is the organizer's private courtyard or open-air garden. Fifth, the high-end business teahouse or teahouse is reserved. Restaurants, karaoke bars and other places are not suitable for holding tea parties.
Fourth, the preparation of refreshments. There is no staple food at the tea party, no wine tasting is arranged, only refreshments are provided. Tea party emphasizes "talking" rather than "eating", so there is no need to make great efforts in eating.
At the tea party, the refreshments provided for the participants should be positioned as supporting roles. We should pay attention to when preparing:
Tea and tea sets used to entertain guests must be carefully prepared. You should try to choose the top grade, and don't fill in the blanks casually. Also note that participants have different tastes. Such as green tea, scented tea or black tea.
It is best to choose ceramic tea sets, and pay attention to complete sets of tea cups, tea bowls and teapots.
In addition to serving tea at the tea party, some snacks, fruits or local snacks can be prepared for the participants. It should be noted that the snacks, fruits or local snacks provided to the participants at the tea party should be suitable in variety, sufficient in quantity, easy to carry and equipped with towels.
Usually, there is no need to have dinner after a tea party.
Fourth, seating arrangements.
Generally speaking, when arranging the specific seats of the participants, we must adapt to the theme of the tea party.
When arranging the specific seats of tea party participants, the following measures can be taken:
One is the wrap-around type. Just don't set up a stage, put chairs, sofas and coffee tables around the venue, don't know the specific ranking, and let the participants sit at will after admission. This way of arranging seats is most in line with the theme of the tea party and is also the most popular.
The second type is scattered seat type. Scattered seating arrangements are common at outdoor tea parties. Its chairs, sofas and coffee tables can be freely combined everywhere, and even participants can arrange them at will according to their personal requirements. It is easy to create a relaxed and comfortable social environment.
The third is the round table style. Round table ranking refers to placing round tables at the venue, and inviting participants to sit around at will. Round table ranking can be divided into the following two forms: one is suitable for a small number of people, and only an oval conference table is placed in the center of the venue to invite all participants to sit around. Second, put some round tables in the venue, and ask the participants to combine freely.
The fourth is the chairman's style. At the tea party, this ranking is to consciously arrange the host, host and guests to sit together and sit according to the routine.
Fifth, the basic agenda of the tea party.
Item 1: The host announced the beginning of the tea party. Before announcing the start, the host should ask the participants to take their places. After the announcement, the host can briefly introduce the main participants.
The second item: the main person in charge of the organizer speaks. His speech will focus on the theme of this tea party, and on behalf of the organizers, he will welcome and thank all the participants, and ask everyone to understand and support as always.
Item 3: Statements by participants. These speeches are the focus of the tea party anyway. In order to ensure the participants to speak frankly and freely, usually, the organizers do not specify and arrange the speakers in advance, nor limit the specific time of speaking, but advocate the participants to speak freely and extemporaneously. A person can also speak many times to constantly supplement and improve his own views and opinions.
Item 4: Moderator's summary. After a brief summary, the host can announce the end of the tea party.
Seventh, the speech at the tea party.
Live speech plays an important role in tea party. If no one speaks enthusiastically at the tea party, or the participants' speeches are seriously off topic, it will lead to the final failure of the tea party.
At the tea party, the more important role of the host is to evaluate the situation on the spot, guide the participants to speak according to the situation and control the overall situation of the meeting. When everyone was scrambling to speak, the host decided to give priority to the speech. When no one is talking, the host leads to a new topic; Or ask someone to speak. When there is a dispute in the venue, the host should come forward to discourage it. Before each participant speaks, the host can give a brief introduction to the speaker. Before and after the speech, the host should take the lead in clapping.
Tea party participants must speak and perform appropriately. When asked to speak, you can raise your hand, but you should also pay attention to modesty and don't compete; No matter what you are thinking, don't interrupt others. Don't flatter yourself when you affirm your achievements. When you criticize, you can't be sarcastic. Never express your dissatisfaction on the spot or even make personal attacks in private.