The most detailed bidding process is coming! Step by step!

The most detailed bidding process is coming! In the bidding activities of the construction industry or government procurement, whether it is the government, the construction unit, the bidding agency, or the construction unit or supplier, they may only participate in one link of the bidding activities, but they don't know much about the steps of other links, and it is easy to fail because they are not familiar with the bidding process. The following is the most detailed bidding process collected by Bian Xiao for everyone, every step. Let's have a look!

Preparatory work of bidders

1, project establishment

1) The main contents of the submitted project proposal are:

Put forward the necessity of investment project, the preliminary idea of the planned scale and construction site, the preliminary analysis of resources, construction conditions and cooperation relationship, the investment estimation and financing idea, and the preliminary evaluation of the economic and social benefits of the total progress of the project.

2) Prepare the pre-feasibility study and feasibility study report of the project, and submit the main contents as follows:

The corresponding national and local policies, the existing construction conditions and construction needs of the unit; Feasibility and necessity of project implementation; Market development prospects; Technical feasibility; Feasibility of financial analysis; Benefit analysis (economic, social and environmental), etc.

2, the construction project construction

After the project is approved, the tenderer shall go through the construction registration with the construction administrative department of the engineering trading center.

3, the construction unit bidding qualification

(1) It has a business place and corresponding funds to engage in bidding agency business.

(two) have the corresponding professional strength to prepare bidding documents and organize bid evaluation.

(3) The tenderee has the right to choose a bidding agency and entrust it to handle the bidding matters if it is not qualified to organize the bidding by itself. No unit or individual may designate a tendering agency for the tenderee in any way.

4. Processing transaction vouchers

The tenderer shall go through the transaction registration at the Engineering Trading Center with the Registration Form for Construction Application.

Preparation of prequalification and bidding documents

1, preparation of prequalification documents

Contents of prequalification documents:

Pre-qualification application, legal representative's identity certificate, power of attorney, applicant's basic information form, financial statement in recent years, similar projects completed in recent years, projects under construction and newly undertaken, litigation and arbitration in recent years and other materials.

2, prepare the tender documents

1) Directory of Bidding Documents

Tender notice, invitation to bid, instructions to bidders, bid evaluation method, contract terms and format, bill of quantities, drawings, technical standards and requirements, and bid document format.

2) Matters needing attention in compiling bidding documents

A. Description of document number, project name and nature;

B. Bidder qualification requirements;

C. time of issuance of documents;

D. the way, place and deadline for submission of bid documents. The tender documents shall specify the submission method of the tender documents, whether by mail or telex. When and where should the bidding documents be delivered?

3. Requirements for preparation of bid documents

The contents include: tender letter and its attachments, legal representative's identity certificate or power of attorney, tender bond, priced bill of quantities, construction organization design, project management organization, other materials and qualification examination materials.

1) bidding language;

2) Composition of bidding documents;

3) Binding of bidding documents;

4) Style and signature of bidding documents;

5) Bid quotation;

4. Bid validity period

The bidding documents shall stipulate the validity period of bidding according to the project situation, and shall not be too long or too short. In case of special circumstances, that is, the bid cannot be determined for various reasons after the bid opening, the executing agency and the purchaser must ask the bidder to extend the validity period before the expiration of the original bid validity period. Such requests and replies must be submitted in writing. The bidder may refuse the request of the executing agency, and its deposit will not be confiscated.

5. Sealed submission of bid documents

1) The bidder shall seal and submit it according to the requirements of the tender documents. For example, sometimes the executing agency requires bidders to seal all documents including "price documents", "technical and service documents" and "business and qualification certificates", and sometimes they will be submitted separately when necessary, depending on the actual situation, but it must be clearly stated in the bidding documents;

2) The bidder shall ensure that the seal is intact and affix the seal of the bidder's unit and the seal of the legal representative, so as to check the seal of the document before bid opening.

6. Waste standard

In any of the following circumstances, the bid is invalid:

1) The delivery time of the bidding documents has exceeded the prescribed deadline for bidding (fair and just);

2) The bid documents are not bound and sealed as required;

3) The official seal of the bidder and the seal of the legal representative and authorized representative are not stamped, and the power of attorney of the legal representative is not provided;

4) The bid bond is not submitted or the amount is insufficient, the form of the bid bond does not meet the requirements of the bidding documents and the deposit, and the remittance bank is inconsistent with the bidder's bank;

5) Insufficient bid validity;

6) Incomplete qualification documents;

7) Bidding beyond the business scope;

8) The bid goods are not produced by the bidder himself, and the manufacturer's authorization and certification documents are not provided;

9) When adopting joint bid, it failed to provide proof of the responsibilities and obligations of the joint parties;

10) does not meet the main parameters in the technical specifications, and the tender announcement is issued beyond the deviation range.

Issue a prequalification announcement

1, preparation of prequalification announcement

The contents include: bidding conditions, project overview and bidding scope, pre-qualification, submission of bidding documents, acquisition of bidding documents, bidder qualification requirements, etc.

2. Publishing media

Publish the tender announcement on the website of the Engineering Trading Center. The release media include China Daily, china economic herald, china construction news and China Procurement and Bidding Network, and the effective time for the release of the tender announcement in the media or website is 5 working days.

prequalification

1. Sales prequalification documents

2. Accept the prequalification application of the bidder.

3. Pre-qualification of potential bidders

1) Accept the prequalification documents.

2) Establish a prequalification committee. The tenderer will form an evaluation team, including financial and technical professionals.

3) Review procedure

A. First instance

The prequalification documents shall be prequalified for completeness, validity and correctness.

B. Detailed review

Business license, enterprise qualification grade and other financial aspects: whether there are enough funds to undertake this project. Bidders must have certain liquidity. Construction experience: whether you have undertaken similar projects, especially those with special requirements; The number and scale of construction projects in recent years. Personnel: Whether the number, work experience and ability of engineering technology and management personnel owned by the bidder meet the requirements of this project.

C. equipment

Whether the construction equipment owned by the bidder can meet the engineering requirements.

D. Clarification

The examination committee requires the applicant to make a written explanation for the ambiguities in the prequalification documents. Scope: The unclear contents in the application documents shall be clarified or explained in writing; The clarification or explanation of the applicant does not change the substantive content of the application documents, and is an integral part of the application documents.

E. method

Generally, the evaluation method will be explained in the announcement, which generally consists of the qualified system and the limited system.

F. Review report

After completing the examination, the examination committee shall determine the list of applicants who have passed the prequalification and submit a written examination report to the tenderer. After detailed examination, if the number of applicants is less than 3, the tenderee will reorganize or stop organizing the prequalification, and bid directly by post-qualification examination.

G. determine the list of applicants who have passed the assessment.

The name of the applicant who has passed the evaluation is generally determined by the tenderer according to the evaluation report and qualification documents.

4. Invitation is required for bidding and purchasing.

Selling bidding documents, answering questions and addenda

1, sell the tender documents.

Sell bidding documents, drawings, bill of quantities and other materials to qualified bidders. It takes five working days from the date of selling the tender documents, drawings, bill of quantities and other materials to the date of stopping the sale. The tenderer shall give the bidder a reasonable time to prepare the tender documents, and the shortest time shall not be less than 20 days. Generally speaking, for insurance, it is 25 days from the date of issuing the tender documents to the deadline for submitting the tender documents.

2. On-site inspection and pre-bid meeting before project bid opening.

1) reconnaissance Organize all bidders to conduct on-site reconnaissance, and it is not allowed to organize a single bidder or a single bidder to conduct on-site reconnaissance.

2) Pre-bid Meeting All bidders will answer the questions raised in the bidding documents and site reconnaissance at the pre-bid meeting.

3. Addendum If the tenderee makes necessary clarification or modification of the tender documents issued, it shall notify the bidder in writing at least fifteen days before the deadline for submission of tender documents required by the tender documents, and its reply shall be regarded as an integral part of the tender documents.

Accept bid documents

Receive the bidder's bid documents and bid bond to ensure the rigor of the bid documents.

Extract bid evaluation experts

Within two hours before the bid opening, the bid evaluation experts will be immediately drawn from the corresponding professional expert database, and the tenderee will send representatives (with corresponding professional titles above the intermediate level) to participate in the bid evaluation.

Open the sealed tender

1, time and place

The time is the time specified in the tender documents and the place is the engineering trading center.

2. Participants sign in

The tenderee, bidder, notary office, supervision unit, discipline inspection department and other participants sign in.

3. Seal inspection of bid documents

At the time of bid opening, the bidder or its elected representative shall check the sealing condition of the bid documents, and may also be inspected and notarized by a notary agency entrusted by the tenderer.

4. Host the singing.

5. Record the bid opening process and file it for future reference.

Review of bidding documents

1, set up a bid evaluation committee.

The bid evaluation committee consists of experts and representatives of the tenderee, and is generally chaired by the committee director. Experts shall be drawn from the expert database by the tenderer before the bid opening, and the information of experts shall be kept confidential. Its experts have an "avoidance principle".

2. Preparation for bid evaluation

Preparation of staff and judges

The staff issues the bidding documents and relevant bid evaluation forms to the judges, who are familiar with the general situation of the bidding project, the main contents of the bidding documents, bid evaluation methods and standards, and define the bidding purpose, project scope and nature, as well as the main technical requirements and standards and commercial terms in the bidding documents.

2) Review and compare the bidding documents systematically according to the bidding documents.

3. First trial

1) Compliance review of bidding documents

A. Validity of bidding documents

B. completeness of bidding documents

C. consistency with the bidding documents

2) Questioning the bidding documents requires bidders to give explanations and clarifications in written form.

3) The relevant information of invalid bidding shall be consistent with the bidding documents and relevant state regulations.

4. Detailed review

1) employee work

The bid evaluation assistant shall assist the judges to calculate, review and summarize the bid evaluation scores of all tenders.

2) Review procedures

A. Technical evaluation

The main contents include the feasibility of construction scheme, the reliability of construction progress, the guarantee of construction quality, the skills of engineering materials and mechanical equipment supply to meet the design technical requirements, and the technical review of the proposals submitted in the bidding documents in accordance with the provisions of the bidding documents.

B. Business evaluation

The main contents include checking the correctness of all quotation data calculation, analyzing the rationality of quotation data, and evaluating the commercial nature of the proposed scheme.

C. Clarification of bid documents

The bid evaluation committee may make an appointment with the bidders, clarify their bidding documents, ask questions orally or in writing, ask the bidders to answer, and then the bidders will give a formal reply in writing within the specified time. Clarification and confirmation must be formally signed by the authorized representative and become an integral part of the tender documents.

5. Bid evaluation report

1) The report mainly includes basic information and data sheet, list of members of the bid evaluation committee, bid opening records, list of qualified bids, description of bid rejection, bid evaluation criteria, list of bid evaluation methods or factors, list of bid evaluation comparison, ranking of evaluated bidders, clarification and correction minutes.

2) The bid evaluation report shall be signed by the members of the bid evaluation committee.

3) Submit a written bid evaluation report and dissolve the bid evaluation committee.

6. Recommend successful candidates.

The number of successful candidates recommended by the bid evaluation committee shall be limited to 1~3, and the ranking shall be indicated.

calibrate

The evaluation results shall be publicized on the website of the Municipal Engineering Trading Center, and the publicity time shall not be less than three working days.

Issue a bid-winning notice for construction projects

1, issue a letter of acceptance.

2. Preparation for negotiation

1) Composition of negotiators.

2) Pay attention to data collection of related projects.

3) Detailed analysis of negotiators and their situation.

Clarify the content of the negotiation, neither party has room for bargaining, and the terms stipulated in the contract are not controversial, vague, loopholes and related defects.

4) Draw up a negotiation plan.

Contract negotiation and signing before signing.

1, contract negotiation before signing

When negotiating at the appointed place, we should strive for the initiative in the negotiation process, not be too conservative and radical, pay attention to body language, pronunciation and intonation, correctly control the negotiation agenda, speak from the other side's point of view, and implement the principle of harming others and benefiting themselves.

Step 2 sign a contract

The tenderer and the winning bidder shall sign the contract within 30 working days after the bid-winning notice is issued and pay the performance bond.

Refund of bid bond

Within 5 working days after signing the contract with the winning bidder, the tenderer shall return the bid bond to the winning bidder and the unsuccessful bidder.

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