Please explain the basic procedures and main work of the conference organization.

Presiding over a meeting is a science and an art. Presiding over a meeting should know and possess the basic etiquette of presiding over a meeting. The etiquette of presiding over the meeting mainly includes the following: 1. Make preparations before the meeting, clarify the purpose of the meeting, and determine the topics, procedures and methods of the meeting; Selected participants; Determine the time and place of the meeting. Participants should be informed of the purpose, topic, time, place and requirements of the meeting in advance, and make preparations. Before the meeting, we should collect opinions, prepare necessary related materials, make good preparations for the meeting, do a good job in hygiene, and put tables and chairs in a way suitable for the characteristics of the meeting. After full preparation, the meeting will be smooth and compact, and the effect will be good. 2. Control the attendance. The research of foreign group psychologists shows that if the number of participants in the meeting exceeds 10, it is easy for people to make up the number without considering the problem. Some units stipulate that the number of participants generally does not exceed 12. According to research, the number of people attending the meeting is directly proportional to the number and difficulty of communication channels between people, as shown in the following formula: ∑Mn= 1=N×(N- 1), where ∑-sum symbol; M—— the number of channels to be communicated; N—— Number of participants. If it is a meeting of three people, there will be six communication channels (3×(3- 1)=6), while a meeting of 14 people will have 12 communication channels. The more participants, the less likely it is to give full play to their talents, and the more difficult it is for the host to effectively control the meeting process. 3. Serious meeting style First of all, you must be on time and not be late. No private conversation, no private work or early exit. Third, don't talk nonsense and digress. Fourth, concentrate time and energy on solving major problems. Fifth, promote democracy, not democracy. Only when participants express their opinions freely can we better brainstorm. The main conclusions should be confirmed on the spot, discussed at the meeting, decided after discussion, and acted upon. 4. Maintain a natural and generous hosting posture. When presiding over a meeting, the host should conform to his own identity from the time he walks to the presiding position to the time he takes a seat, and his manners and posture should be natural and generous. (1) When the host of walking posture enters the presiding position, the pace should be strong, showing self-confidence, calmness and self-confidence and spirit, and the frequency and amplitude of the pace should be grasped according to the content of the meeting. Preside over a solemn and grand meeting at a moderate pace, about 2 steps per second, and at a leisurely pace; Preside over enthusiastic and cheerful meetings, and speak quickly, at least 2-2.5 steps per second, with a slightly larger stride; Preside over memorial and mourning meetings, and speak slowly, about 1-2 steps per second, to express memory and grief; Presided over the work meeting at ordinary times, you can decide the step frequency and stride length according to the specific circumstances such as the content of the meeting. Generally, the pace is adjusted, and the pace is natural; Emergency meetings and important meetings can be appropriately accelerated. When marching, you should hold your chest out, look forward and swing your arms naturally. Don't greet acquaintances when you step into the chair before the important meeting begins. For a general work meeting, if the time is not up, you can greet your neighbor appropriately after taking a seat and smile and nod to those who are far away. Don't walk too fast, don't take big steps, so as not to appear nervous. If you are late for some special reason, don't break into houses, run in place and take a deep breath. You should gently push the door with your hand, get into position quickly after entering the door, put down your file bag and take a seat, apologize to the waiting person first, briefly explain the reasons, get everyone's understanding, and immediately preside over the meeting. (2) Sitting posture: The host presides over the meeting in a sitting posture. Sit up straight, keep your waist straight, keep your neck straight, face forward, look at the audience in a virtual way, stretch your arms forward, and gently press your elbows against the edge of the conference table, which is symmetrical and shows an "external figure of eight". Don't lean forward or lean back, scratch your head, rub your eyes, scratch your face, lean on your face, drink water and smoke, so as not to appear nervous and not calm enough. (3) Standing posture In some assembly ceremonies, the host presides in a standing posture. Stand as a moderator, legs together, back straight, right hand holding the manuscript in the middle of the bottom. In windy weather, hold the manuscript with both hands at the same height as the chest and at a 45-degree angle with the body. The host stretched his hands and fingers horizontally, drooping naturally, not shaking his body, keeping his back straight and looking straight ahead. Don't spread your legs, shake hands, raise your hand, shake, grab the microphone, etc. (4) The gesture host is different from the general speaker, and generally does not need gestures. In some small meetings, you can add appropriate gestures, but not too big. 5. Hosting meetings with rich humor should be conducted through language expression. Therefore, the host should pay special attention to the etiquette norms of language. (1) All speeches should obey the requirements of the content and atmosphere of the meeting, or be solemn or humorous. (2) articulate, quick thinking, positive inspiration and active atmosphere. The host must be clear about the purpose of the meeting, such as: presiding over the press conference, the host and spokesman should be sensitive to the questions raised by reporters and answer them fluently, and can't prevaricate; Hold a symposium, seminar, etc. The moderator should make clear the purpose of the meeting and the problems to be solved, carefully grasp the process and theme of the meeting, don't make the discussion or speech too far from the theme, but guide everyone to speak freely around the focus of the problem; At the same time, we should effectively grasp the meeting time and don't delay it for too long. (3) During the meeting, the host should let people with different views and understandings fully explain, be good at guiding when the meeting is deadlocked, and fill in the blanks in time when there is an empty field or an ice rink. Respect others' speeches and questions everywhere, and don't stop others or express dissatisfaction with any action, expression or language. It is convincing to explain the correct proposition with calm language, gentle tone and accurate facts. 6. When the content of the guiding meeting is silent, you should be good at inspiring, or choose comrades with keen thinking and extroversion to take the lead in speaking. Sometimes interesting topics or examples can be put forward to enliven the atmosphere, thus arousing the interest of the participants and making them happy to speak. In case of digression, we can take a sentence or insert a sentence in the discussion according to the specific situation, so as to subtly and euphemistically bring the discussion back to the point. In the event of a dispute, if the facts are unclear, participants can supplement the facts. If the facts are not clear, the dispute on this issue can be suspended. The host should try his best to ease the conflict, not intensify it, let alone directly participate in endless quarrels. The host should be good at observing the personality, temperament, quality and characteristics of the participants, treat them differently according to the characteristics of all kinds of personnel, make the best use of the situation and firmly grasp the progress of the meeting. 7. Reduce meeting time and start meetings on time. No delay is allowed. Some foreign companies have the following experience: meetings are not allowed during public hours, and all second-level supervisor meetings are held after 6 pm, which should not exceed 60 minutes. Otherwise, the chairman will be responsible, ranging from salary deduction to dismissal. Strictly limit the meeting time and stand up for the meeting, which can grasp the core of the problem. Some companies arrange plenary meetings before lunch. At this time, the participants were hungry and had no intention of gossiping, and the meeting quickly seized the center. Speech time is limited. Cancun Conference is a world-renowned North-South summit, and each speaker has only 25 minutes. A Japanese company teaches its employees how to hold a meeting, and teaches them to express their views in line with the topic within one minute, avoiding talking nonsense irrelevant to the topic. Some people advocate hanging a clock in the conference room to show how much time is left at any time like a ball game, which will remind participants to hurry up. 8, master the meeting process, the host should always master the meeting process. In the working meeting, the host, like the conductor of the symphony orchestra, always controls and masters the meeting process. To this end, it is necessary to (1) prepare the meeting agenda in advance and follow it. (2) attract the attention of the participants to the purpose of this meeting, so that the meeting will always adhere to the purpose, thus ensuring the smooth progress of the meeting and achieving the expected purpose. (3) stipulate the start time of the meeting and limit the end time. Start on time and finish on time. In addition, in the process of working meetings, sometimes there are some issues to be decided. We must abide by the principle of democratic centralism of "the minority is subordinate to the majority", but we should also respect the opinions of the minority and submit them to all participants for repeated deliberation. Whether the meeting atmosphere is harmonious and smooth has a great influence on the role of the meeting host. The moderator is the person who announces the meeting, adjourns, rests and presides over the meeting. Presiding over the meeting should exercise its functions and powers fairly, justly and objectively. In the course of the meeting, the moderator should: (1) introduce all the guests and participants clearly. (2) If there are many guests, you don't need to ask the guests for permission, just ask a representative. (3) If more than two people ask to speak at the same time, if they have nothing to add or have not yet spoken, please ask the person who is far away from the host to speak first. (4) Maintain the order of the meeting place and abide by the rules of the meeting. (5) Don't interrupt the speaker before he finishes, but have the right to control the speaker's speaking time. (6) When the inviter speaks, he should be sincere and polite. (7) When someone is talking, look at the speaker and listen carefully. 9. Paying attention to the efficiency of the meeting, Lenin advocated and formulated the meeting discipline for the people's committee. Content: (1) Only those related to the discussion are invited. (2) Don't be late. Being late for half an hour without reason will be fined five rubles, and being late for more than half an hour will be fined ten rubles. (3) When something happens at the meeting, only notes are allowed, and small talk is forbidden. (4) The time for reporters is ten minutes. (5) Give the speaker five minutes for the first time and three minutes for the second time. (6) no more than two speeches. (7) The time for voting for or against the agenda is one minute. (8) Exceptions shall be handled by special resolutions of the people's committees. From the above provisions, we can see how much Lenin attached importance to time and discipline. He opposes nonsense and bureaucratic procrastination.