How to write a letter

Dear XX (or dear, etc. ):

_ _ Hello!

_ _ (Text)

I am here to convey

_ _ salute!

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (name)

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (date)

Ps: (note: handwritten letters are used when you remember what to write after writing the above contents)

_ _ (content)

1. Letter format

2. The generation of recipients and the tone of writing.

3. Alphabetic fonts (neat and clean, elegant and beautiful)

4. Place and date of signature

5. The purpose and location of writing letters

6. manuscript paper (Email can appropriately choose the background of manuscript paper to set off the theme)

7. Letter cover format and recipient address

Letter writing format

Letters have a long history and their formats have changed several times. Today, according to the usual custom, the format of a letter mainly includes five parts: title, body, ending, signature and date.

1. Address

Also known as the "initial", it is the address of the recipient. The address should be written in the top box of the first line of stationery, followed by ":",and no more after the colon. Address and signature should correspond, and the relationship between yourself and the recipient should be clear. (See Section 4 "Social Address" for details. The address can be given by name, address, modifier or directly. Here are some detailed rules:

(1) Letter to elders. If it is a close relative, only write the title, not the name, such as "father", "mother", "brother" and "sister-in-law"; If they are relatives, write the title of the relationship, such as "menstruation" and "menstruation". For elders who are not close relatives, first names or surnames can be added before addressing, such as "Aunt Zhao" and "Uncle Huang".

(2) Letters to peers. Couples or relationships can directly use each other's names and nicknames with modifiers or directly use modifiers, such as "Li", "Hua Min" and "Dear". Letters from classmates, fellow villagers, colleagues and friends can be written directly with names and nicknames, or "classmates" and "comrades", such as Sheng Rui, Lao Ji, Xiao Zou and San Mao.

(3) a letter to the younger generation. Generally write names directly, such as "Le Yi", "Junping" and "Amin". You can also add a generational title after the name, such as "Li Hua's niece"; You can also use titles directly, such as "granddaughter" and "son".

(4) Letters to teachers usually only write their own gender or name, plus the word "teacher", such as "teacher Duan", "teacher Zhou" and "teacher Hong Hai". Teachers who are very familiar with them can also be simply called "teachers" and "masters". It is unnatural and disrespectful to directly address "Mr. Sun Songping" and "Mr. Wang Dafu" in the letter, instead of directly addressing their first names and surnames. For teachers with expertise and high respect, the word "Lao" is often added after the surname to show respect, such as "Lao Dai" and "Zhou Lao", and the word "Mr" can also be added after the name. For the sake of seriousness, there are also people who are commensurate with their positions, such as "Professor Dong", "Dr. Chen" and "Child Engineer".

(5) Letters to a unit or several people can be written as "comrades", "gentlemen" and "XX comrades" if they are not named. The letter to the organization can directly write the name of the organization. Such as "XX Committee" and "XX Company". Letters to leaders of government agencies and organizations can be addressed by their names directly, plus "Comrade", "Mr." or positions, or directly followed by "leading comrades", "responsible comrades", "general manager" and "factory director".

If the letter is written to two people at the same time, the two titles should be side by side, or one after another, with the elders first.

Adjectives such as "respected", "beloved" and "dear" can sometimes be added to the above five occasions according to specific objects to show respect or intimacy. Of course, this should be used properly. For example, if you call your friend "dear", it will appear to be a stranger, and it will be impolite to call a young woman who has no special relationship "dear".

2. Text

The text usually begins with a greeting. Greeting is a civilized and polite behavior, but also a courtesy to the recipient, which reflects the writer's concern for the recipient. The most common greeting is "Hello!" "Almost ready!" According to the seasonal solar terms, there are often changes, such as "Happy New Year!" "Happy Spring Festival!" Greetings are written on the next line of salutation, with two spaces in front, which often form a paragraph.

After greeting, there are often a few opening remarks. Such as "long time no see, hope that you are well." "How is everything recently?" "I haven't communicated for a long time, so I miss it!" Something like that Greetings should be concise and appropriate.

Then there is the main part of the text-the text, which is what the author wants to say. It can be an appeal, a reply, an exhortation, an emotional expression, a polite refusal, a congratulations, a help, a sympathy, a narrative, a rebuttal, and so on. This part, before you start writing, you should keep it in mind, understand the main idea of writing, and make it clear and hierarchical. If you want to talk about several things at the same time in the letter, you should pay more attention to clear priorities, echo from beginning to end, and have appropriate details. It's better to say one thing at a time, and don't mix them up.

end

After writing the text, you should end the letter with some words of respect, wishes or encouragement. Traditionally, it is called greeting or tribute, which is a courtesy to the receiver. If you like, you can choose the right words according to people and specific situations, and don't use them indiscriminately. (See "Congratulations" in "Common Letters" in the next section. )

There are two idioms at the end:

(1) When the text is finished, write "From here" immediately, and write "Salute" in the top box or two empty boxes.

(2) Don't write "Henceforth", just write the words "salute", "good", "health" and "peace" on another line, and don't add suffixes to the text. You can also write "Best wishes" and "Best wishes" at the end of the article, and write "Ankang" and "Health" in the two blanks.

4. Signature and date

In the last line of the letter, sign the author's name. The signature should be written on the right half line after the end of the text. If you are writing to relatives and friends, you can add your own address, such as son, brother, brother, nephew, etc. And then write your name instead of your last name. If it is a letter to an organization, be sure to write down all your first and last names. After signing, sometimes "Gongcheng" and "Cautious" are added as appropriate to show respect. The above claims must be consistent with the letterhead title.

A date indicating the writing time of a letter, written behind or below the signature. Sometimes the writer will add his own position, especially when writing on the road.