Fifteen Common Official Documents
General document notice
First of all, the concept of notification
The circular is applicable to the announcement of matters that should be observed or known within a certain range.
Second, the characteristics of the notice
(a) Used to announce general matters, as opposed to announcing major matters.
(two) the announcement is only published within a certain scope in China, which is different from the announcement at home and abroad.
(3) Notices can be issued by organs at all levels, people's organizations, enterprises or institutions. Unlike announcements, notices can only be issued by organs with higher status.
(4) If the notice is not written, no owner will send it to the unit.
Third, the types of notifications.
Announcement of well-known classes. Mainly to let the recipients know important information and news. Therefore, the direct implementation requirements are not mentioned in this paper.
Execute the class notice. Mainly to explain to the recipient the policies and measures that need to be observed and implemented, which has certain coercive power.
Fourth, the writing format of the notice
The notice consists of title, text, issuing authority and date.
The title consists of issuing authority, reason and language. According to the specific situation, you can also use the issuing authority to add the language, the reason to add the language, or write it directly? Have you noticed? Two words.
The text consists of two parts: reasons and notices. The reason is the reason and basis for issuing the notice, and the matters need to be paid attention to and observed. Use? The special notice is as follows? Transfer connection. The notice shall be simple, clear, understandable and easy to master for the public. Finally, can you ask, hope and use? Hereby inform? Tie a knot. Sometimes you don't have to write, and the form is more flexible.
The name and date of the organ that signed the announcement are after the signature and date text.
Tomoshi
I. Concept of notification
The notice applies to the approval of official documents of lower authorities and the forwarding of official documents of higher authorities and non-subordinate organs; Release regulations; Convey the matters that the lower authorities are required to handle and the relevant units need to know or implement together; Appointment, removal or employment of cadres. Most notices are official documents.
Second, the type of notification.
Publish, approve and forward notifications. It is used to print and distribute the official documents of the organs at the same level, approve and forward them to the higher authorities, organs at the same level and non-subordinate organs, and issue some administrative regulations.
Indicative notice. A superior gives instructions and arrangements for a work at a lower level, but it does not have to be used according to the contents of the official document? Order? Or? Explain? This notification can be used.
Informed notice. Used to inform all parties concerned about well-known things. This kind of notice can be sent to a wide range of people, subordinates and peers.
Notice of transaction. Used for assigning work and explaining tasks to subordinates by superiors on a specific matter; Between the organs at the same level and the units without affiliation, the other party is required to cooperate and assist in the implementation of a specific work or solve a specific problem.
Appointment, dismissal and employment notice. It is used to appoint, dismiss or hire staff of state organs.
Third, the writing format of the notice
The writing forms of notices are diverse and flexible, and different types of notices use different writing methods.
(a) The written form of issuing, approving and forwarding the notice. The title consists of the titles and words of the issuing authority, the official documents issued, approved and forwarded, and the name of the issuing authority may also be omitted. The text must grasp three points: express opinions and attitudes towards the documents issued, approved and forwarded, such as? Do you agree 、? Agreed in principle? 、? Do you want to implement it seriously? 、? Hope to comply with it? 、? Reference execution? Wait; Explain the purpose and significance of the documents issued, approved and forwarded; Put forward hopes and demands. Finally, indicate the posting date.
(2) Writing of compulsory notice. The title consists of the issuing authority, reasons and words, and the name of the issuing authority can also be omitted. The text consists of reasons, contents and requirements. The reason should be concise and clear, and fully reasoned. The content should be specific, clear and detailed, fully reflecting the policy, authority and principle of the suggestive notice. The requirements should be practical and convenient for the specific operation of the receiving unit.
(3) The writing method of informative notice. This kind of notice has a wide range of applications and various forms, mainly based on the contents of the notice, explaining clearly what to know.
(4) Writing of transactional notices. It usually includes the reasons for document release, specific tasks, implementation requirements, etc. Meeting notice is also a kind of transactional notice, but its writing is different from the general transactional notice. The contents of the meeting notice should generally indicate the reason, purpose, name, notification object, meeting time and place, materials to be prepared, etc.
(five) the writing of the appointment, dismissal and employment notice. Generally, you can only write the organ and basis for deciding the appointment, removal and employment, as well as the specific positions of the personnel.
notification
I. Concept of the report
The report is suitable for reporting the work to the higher authorities, reflecting the situation, putting forward opinions or suggestions, and answering the inquiries of the higher authorities. Reports belong to the upper language, which are usually produced afterwards and in the course of events.
Second, the type of report.
Comprehensive report. It is a report written by combining comprehensive work or many aspects of a stage. The content is comprehensive and extensive, and the writing is difficult and demanding.
Special report. It is a report written for a job, a problem, an event or an activity, with specific contents.
A reply to the report. It is a report based on inquiries and questions from higher authorities or leaders.
Third, the writing format of the report
(a) Preparation of comprehensive reports
Titles are added in different languages, such as the work report for the first half of 2005; The reporting units and reasons were added in different languages, such as the report of the Academic Affairs Office of Yuxi Normal University on the work in 2005.
The text grasps three points:
(1), summarize the main idea of the full text, get to the point and make a name for yourself. Summarize the overall situation of all aspects of the work in a certain period, such as the basis and purpose, and make a general estimation and evaluation of the whole work to point out the main ideas. (2) the main body, the content should be rich and substantial. As the core of the text, the main situation, main practices, experiences and effects of the work are described in sections, and the content should be informative and summarized with data and materials. (3) Finally, it should be concrete and practical. Write out the problems existing in the work and put forward specific suggestions for the next step. Can you write it at the end? Please review? Or? Hereby report? And so on.
(B) the writing of special reports
The title consists of reasons and language, such as "Report on Investment Promotion Policy". Some report titles can also indicate the issuing agency. The title should clearly reflect the theme of the report and highlight its particularity.
Can the text be used? Three-stage? Structural method. Special work report, mainly reflecting the situation, including the situation, existing problems, future plans and opinions; The special work report focusing on summing up experience mainly focuses on the situation and experience, and some can also briefly write out the shortcomings and improvement measures; The inspection report written to the superior due to work mistakes mainly includes the wrong facts, subjective and objective reasons, wrong responsibilities, handling opinions and improvement measures. Usually with? Please review? 、? May I see it, please? And so on.
(3) How to write a defense report
The title is basically the same as the previous two reports.
According to the inquiries and questions of the higher authorities or leaders, the text should make targeted reports, highlighting pertinence and timeliness.
Fourth, the writing requirements of the report
(a) writing a comprehensive report should pay attention to grasp the key points, highlighting the main contradictions and the main aspects of contradictions. On this basis, some viewpoints are listed and elaborated at different levels. The materials explaining the viewpoints should be detailed and appropriate, and the materials should be viewpoint-oriented.
(2) Special report, report one thing at a time, reflect its specificity, and avoid reflecting several unrelated issues in the same special report.
(3) Don't take the suggestions or opinions put forward in the report as instructions and ask for instructions or approval from superiors.
Bao Tong
I. Concept of notification
Notification is suitable for commending the advanced, criticizing mistakes and conveying important spirit or situation. An official document informing subordinates.
Second, the type of notification.
Commendation announcement. It is mainly used to commend the advanced and introduce the successful experiences and practices of units or individuals, so as to learn from the advanced, see the enlightenment, improve and promote the work.
Key briefing. Used to criticize backwardness, correct mistakes, crack down on unhealthy trends, point out the wrong facts of relevant units or individuals, and put forward solutions or suggestions.
Communication notice. Used to convey the important spirit and important situation of superiors; Arouse people's vigilance and attention, and play a guiding role in current work.
Third, the format and writing requirements of the notice.
The notice consists of title, sending unit, text, issuing authority and date.
The title consists of issuing authority, reason, language or reason and language. For example, the Notice of the State Council on Assigning the State Council Documents and the Notice on Handling the Proposals of the National People's Congress and the CPPCC.
The text of the commendation notice and the criticism notice is generally divided into three parts:
(1) Main facts. Commendation notification should highlight the main advanced deeds, and criticism notification should grasp the main wrong facts; (2) Analyze and point out the educational significance of the case. On the basis of expounding the advanced deeds, the commendation bulletin refines the main experience, significance and spirit worth learning and carrying forward. Critical notification should analyze the nature, harm, root cause and responsibility of errors, and point out the main lessons to be learned; (3) Decision requirements. In the notification of commendation and criticism, the conclusion of the organization and the decision to commend or deal with it shall be clearly stated, and hopes and requirements shall be put forward for the objects and readers of commendation or criticism. In order to prevent and put an end to similar mistakes, at the end of criticism, preventive measures or regulations should usually be put forward in a targeted manner. Communication notice generally does not write decision requirements. (4) Effective signs. Indicate the name of the issuing authority at the lower right of the text, affix the seal and indicate the date of issuance.
There are two forms of briefing: one is to objectively describe relevant facts; The other also analyzes and explains the relevant situation, and sometimes puts forward guiding opinions on what countermeasures should be taken for specific problems.
Please show me
First, the concept of asking for instructions.
Asking for instructions is a kind of official document that the lower authorities ask for instructions and approve from the higher authorities. Asking for instructions is mainly used for: 1. In practical work, the lack of clear policies and regulations needs to be dealt with; 2. Things that need to be approved by superiors are encountered at work; 3 beyond the authority of the department, involving multiple departments and regions, please give instructions.
Asking for instructions and reporting have similarities and differences. The similarity is that both of them are written to superiors, and there are statements and opinions in official documents, which reflect the content of the situation. The difference is: First, the time is different. Asking for instructions is more urgent than reporting. The situation of asking for instructions has not been solved, which belongs to the future tense, and the situation written in the report has been done, which belongs to the past tense; Second, the focus of the content is different. Asking for instructions focuses on asking for approval, and reporting focuses on reporting; Third, the requirements are different. For instructions, the superior must reply, but the report is not necessary. For superior reference only.
Third, the way to ask for instructions
According to the purpose of instructions, instructions can be divided into two categories: approval instructions and transfer instructions.
The content of the approval request is relatively simple and specific, and it is often a request for some relatively small practical matters. After requesting approval, the scope of the executing agency is also relatively small, and it is often the requesting unit itself.
A request for approval generally consists of three parts: reasons, contents and conclusions.
The reason for asking for instructions is the beginning of the article, which is often an introduction. It is necessary to briefly explain the background and basis for asking for instructions and write out the matters for instructions in general. Write a complicated paragraph and a simple sentence. After asking the reason, many requests should be followed by a transitional sentence connecting the preceding with the following. What is their basic format? Now? Report as follows? Followed by a colon. However, some very short requests can be omitted.
The content of asking for instructions is the central part of asking for instructions, and it should be written specifically, clearly and persuasively. The content of asking for instructions includes two contents: asking for instructions and explaining the truth or facts. It is necessary to give a detailed explanation and fully explain the reasons. Only in this way can relevant leaders know fairly well and make up their minds easily.
Some cases are relatively simple, there are rules and regulations to be based on, and it is only for organizational principles that it is reported to the superior for approval. For the content of the request, just ask for instructions, without telling the truth.
The conclusion of asking for instructions is the last part of asking for instructions, generally written in two spaces, and the tone of the conclusion of asking for instructions should be modest. The usual way to ask for a conclusion is:? I hereby ask for instructions, please examine and approve? 、? Are the above views negative? Please indicate? 、? I hereby ask for instructions, please reply? Wait a minute.
It is a transfer request, and the requested items are more important and complicated, which has certain universal significance. Not only need the approval of the superior, but also need the forwarding of the superior.
There are two main differences between referral request and referral report: referral request not only needs superior approval, but also must be approved. Although the transfer report also needs the approval of the superior, it does not need the approval of the superior; The opinions required for approval in the request for instructions are often more specific practices and measures; The opinions that need to be approved in the report are often relatively principled and general policy opinions.
There are also great differences between approval request and transfer request, not only in the purpose of the request, but also in the scope of implementation. The scope of the approval request is narrow, generally the requesting unit itself; The implementation scope of the transfer request is relatively wide, often not only the applicant's own unit, but also many other related units.
Generally speaking, the request for instructions consists of three parts in turn: reasons, contents and conclusions.
The reasons for asking for instructions are basically the same as those for approving instructions, but sometimes the tone is more solemn than approving instructions. Because such instructions are instructive after approval and forwarding, sometimes in order to attract more attention from leaders, the reasons will be explained in detail. The transitional language after asking for reasons is the same as the approval request.
The content of asking for instructions is generally the ideas and suggestions of the asking unit. Because of its complexity, it is essential to ask for instructions and reason. There are two ways to explain the truth: citing theoretical basis or stating factual basis. Pay more attention to the content of the instructions, and write the longer ones in sections.
The conclusion of asking for instructions and the conclusion of transferring instructions should also be written in another line, leaving two spaces. Writing is slightly different from the end of the approval request. The usual writing is:? If there is no problem with the above report, please forward it to all localities for implementation? 、? If the above suggestions are feasible, please forward them to the relevant units for implementation? , or some other similar statement.